Privacy Policy

Effective Date: 2/18/2024

At Hutchings Notary & Signing, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website HutchingsNotary.com or use our notary services.

By using our website or services, you agree to the terms of this Privacy Policy. If you do not agree with the terms, please do not access or use our website or services.

1. Information We Collect

We may collect the following types of information:

Personal Information

  • Identity Information: Name, date of birth, government-issued ID (e.g., driver’s license, passport) for identity verification purposes.
  • Contact Information: Email address, phone number, and mailing address.
  • Payment Information: Credit/debit card details, billing address, and other payment-related information (processed securely through our payment gateway).
  • Document Information: Copies of documents you upload or provide for notarization services.

Technical Information

  • Device Information: IP address, browser type, operating system, and device identifiers.
  • Usage Data: Pages visited, time spent on the site, and other analytics data collected through cookies and similar technologies.

2. How We Use Your Information

We use your information for the following purposes:

  • To provide and manage notary services, including verifying your identity and processing payments.
  • To communicate with you regarding your appointments, service updates, and inquiries.
  • To improve our website, services, and customer experience.
  • To comply with legal obligations and protect against fraud or unauthorized transactions.

3. How We Share Your Information

We do NOT sell, trade, or rent your personal information to any third parties. However, we may need share your information in the following circumstances:

  • Service Providers: With trusted third-party vendors who assist us in operating our website, processing payments, or providing notary services (e.g., payment processors, BlueNotary RON Software).
  • Legal Compliance: When required by law, court order, or government request.

4. Data Security

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of sensitive data during transmission and storage.
  • Regular security audits and monitoring of our systems.
  • Restricted access to personal information on a need-to-know basis.

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but will promptly notify you of any data breaches as required by law.

5. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request corrections to inaccurate or incomplete information.
  • Deletion: Request deletion of your personal information, subject to legal obligations.
  • Opt-Out: Opt out of receiving promotional communications at any time.

To exercise these rights, please contact us at [Your Contact Email]. We will respond to your request within [Insert Timeframe, e.g., 30 days].

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience and collect usage data. You can manage your cookie preferences through your browser settings. Disabling cookies may affect the functionality of our website.

7. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites. We encourage you to review their privacy policies before providing any personal information.

8. Children’s Privacy

Our website and services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware of such data, we will take steps to delete it promptly.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically to stay informed about how we protect your information.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Hutchings Notary & Signing
722 W 22nd Ave. Kennewick WA 99337
Hutchingsnotary@metronjw
(BusinessPhoneNumber)