What is a Remote Online Notary (RON)?
A remote online notary is a digital service that allows individuals to have their documents notarized without the need for physical presence. This service leverages advanced technology, including video conferencing, digital signatures, and identity verification tools to facilitate the notarization process securely and efficiently. BlueNotary is an approved platform in Washington State. As long as we, the notary, are physically in Washington State, we can make use of this platform for anyone nationwide.
Things to Note:
- You will be signing the document electronically using a digital signature. Please confirm with whomever you are sending the final document to that this is acceptable for their uses.
- Digital certificates, issued by trusted authorities, verify the authenticity of electronic documents and include encryption files like X509 to confirm a notary’s identity and prevent tampering. Notary certificates are a specific type that include the notary’s details and ensure the notarization is legally valid.
- Your Video Call will be recorded and stored for 10 years by BlueNotary in accordance with Washington State requirements.
- We will abide by all Washington State laws, regardless of where the document is being filed.
- You will need a stable internet connection and a device with a camera and microphone.
How does a RON work?
To get into a session with us and get a document notarized via BlueNotary, follow these easy-to-understand steps:
- Book an Appointment: Click the “Book a Remote Online Notary Now” button below. Choose a day and time. Provide as many details as possible, including the type of documents, number of signatures, whether it requires witnesses, so we can give you an accurate estimate. Make sure to discuss any specific requirements or questions you may have. *There are some documents we are not allowed to notarize in Washington State, including copy certifications of public files like birth certificates.
- Submit Your Booking Deposit: We require a small non-refundable booking deposit that will be applied to your final cost. *See our Services & Fees page for more.
- Receive the Estimate : We will confirm the appointment and provide an estimated cost. *Other fees that may affect your estimate include : the document requiring more signatures than originally stated, the document requiring a notary provided certificate, or we if we need to wait for you to arrive.
- Prepare Your Documents: Ensure that your documents are complete (filled out with no blank spaces unless they are needed) and ready for notarization. Do not sign them beforehand, as the notary must witness the signing. According to Washington law, we are not permitted give any advice as how to fill out any documents, to give legal advice, or to choose a Notarial Certificate if one is needed.
- Create an Account: When you receive the link to our platform, BlueNotary, create an account. You will need to provide some basic information and set up login credentials. Once your account is set up, upload the document that needs to be notarized. Ensure that the document is complete and ready for notarization.
- Your Appointment: Before you can join the video call, BlueNotary will guide you through an identity verification process. The platform typically employs multi-factor authentication and knowledge-based authentication (KBA) to verify the user’s identity. KBA involves answering a series of questions based on the user’s credit history or other personal information. This may involve uploading a photo of your government-issued ID.
- Join the Video Call: At this time we will both join the video call. We will affirm that you understand the session is being recorded and stored, that you are signing of your own free will, and that you understand the contents of the document. After we ensure the document is complete, and its notarial language complies with Washington State laws, you will use an electronic signature to sign. You may be required to affirm or oath or make an acknowledgment if the document requires. We will affix our signature and seal as well.
- Receive Your Notarized Document: Once the session is complete, you will receive a digitally notarized copy of your document! This can be downloaded and shared as needed.
BlueNotary’s platform is designed to be user-friendly and secure, providing a seamless experience for remote notarization. By following these steps, you can easily and efficiently get your documents notarized from the comfort of your home or office.